Sort by Color

 

Process Flow to Sort by Color in Excel (Based on Given Data)

Sorting data by color in Excel allows you to group rows with similar formatting, making it easier to analyze. Follow these steps to sort the data based on the row colors seen in the provided dataset.

Step 1: Open Your Excel File

  • Open the Excel file containing your dataset.
  • Ensure the table has colored rows (like blue and gray in your case).

Step 2: Select the Data Range

  • Click anywhere inside the table.
  • If needed, manually select the entire data range including column headers (e.g., A1:H5).

Step 3: Open the Sort Dialog Box

Option 1: Using the Data Tab

  1. Go to the Data tab on the ribbon.
  2. Click on Sort (or press Alt + D + S for shortcut).

Option 2: Using the Home Tab

  1. Navigate to the Home tab.
  2. Click Sort & Filter > Custom Sort.

Step 4: Apply Sorting by Color

  1. In the Sort window, under the Column section, select the column based on which you want to sort (e.g., SL or Name).
  2. Under Sort On, select Cell Color.
  3. Under Order, choose the color you want to appear first (e.g., Blue).
  4. Click Add Level to add another sorting rule for the second color (e.g., Gray).
  5. Repeat the process if you have additional colors.
  6. Choose whether you want the color On Top or On Bottom.

Step 5: Apply Sorting and Review Results

  1. Click OK to apply the sorting.
  2. Your table will now be grouped by color (e.g., all blue rows together, followed by gray rows).
  3. Review the sorted data to ensure correctness.

Final Sorted Table (Example Order: Blue → Gray)


Additional Tips

✔ Sorting by Font Color: If you want to sort based on font color instead of background color, choose Font Color under the "Sort On" option.
✔ Filter by Color: Instead of sorting, you can use the Filter button (Ctrl + Shift + L) and then filter by specific colors.
✔ Undo Sorting: Press Ctrl + Z to revert changes if needed.

This process will help sort Excel data based on color, improving clarity and analysis. 🚀

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