Convert Picture to Text

 

Process Flow to Convert Picture to Text in Office 365 Excel

Microsoft Excel in Office 365 provides a built-in feature to extract text from images using Insert Data from Picture and OneNote OCR. Below is a step-by-step process:

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📌 Method 1: Using "Insert Data from Picture" (Directly in Excel)

Steps:

1️⃣ Open Excel in Office 365.
2️⃣ Go to the "Data" tab.
3️⃣ Click on "Get Data" > "From Picture" > Select "From File" or "From Clipboard" (if copied).
4️⃣ Select the image containing text.
5️⃣ Excel will process and convert the image into an editable table.
6️⃣ Review & Edit the extracted data before inserting it into your sheet.
7️⃣ Click "Insert", and the text will appear in the Excel sheet.

✅ Best for: Tables, structured data, scanned documents.

Sample :

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🔹 Final Notes

• For best results, use clear, high-resolution images with proper alignment.
• OCR accuracy depends on font clarity and image quality.
• Excel’s "Insert Data from Picture" works best for tabular data, while OneNote is great for paragraphs of text.