How to Use the FILTER Formula

The FILTER function allows you to filter a range of data based on criteria you define.

In the following example we used the formula =FILTER(A5:D20,C5:C20=H2,"") to return all records for Apple, as selected in cell H2, and if there are no apples, return an empty string ("").

FILTER function - Filter Region by Product (Apple)

Examples

FILTER used to return multiple criteria

In this case, we're using the multiplication operator (*) to return all values in our array range (A5:D20) that have Apples AND are in the East region: =FILTER(A5:D20,(C5:C20=H1)*(A5:A20=H2),"").

Using FILTER with the multiplication operator (*) to return all values in our array range (A5:D20) that have Apples AND are in the East region.

FILTER used to return multiple criteria and sort

In this case, we're using the previous FILTER function with the SORT function to return all values in our array range (A5:D20) that have Apples AND are in the East region, and then sort Units in descending order: =SORT(FILTER(A5:D20,(C5:C20=H1)*(A5:A20=H2),""),4,-1)

Using FILTER with the SORT function to return all values in our array range (A5:D20) that have Apples AND are in the East region, and then sort Units in descending order.

In this case, we're using the FILTER function with the addition operator (+) to return all values in our array range (A5:D20) that have Apples OR are in the East region, and then sort Units in descending order: =SORT(FILTER(A5:D20,(C5:C20=H1)+(A5:A20=H2),""),4,-1).

FILTER and SORT together - Filter by Product (Apple) OR by Region (East)

Notice that none of the functions require absolute references, since they only exist in one cell, and spill their results to neighboring cells.

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