Improve Productivity by using Copy and paste through Office Clipboard

 About Clipboard 

What is clipboard in excel and it's top benefits:

In Excel, the clipboard refers to a temporary storage area where you can cut, copy, and paste data or content within a workbook or between different workbooks or applications. The clipboard is a crucial tool for manipulating and transferring data efficiently. Here are some of its top benefits:

1.    Cut, Copy, and Paste Operations: The clipboard allows you to cut (remove and save) data from one location, copy (duplicate and save) data, and then paste it into another location within the same or different worksheets or workbooks. This streamlines the process of moving and duplicating data.

2.    Efficiency and Productivity: The clipboard significantly improves efficiency by eliminating the need to manually retype or recreate content. It's particularly useful for repetitive tasks or when dealing with large volumes of data.

3.    Preservation of Formatting: When you copy data, Excel also stores the formatting attributes (e.g., font, cell color, number format). This ensures that the copied content retains its appearance when pasted into a new location.

4.    Clipboard History: In recent versions of Excel, you can access a clipboard history that stores multiple copied items. This allows you to paste from a list of previously copied items, reducing the need to go back and forth between the source and destination.

5.    Data Manipulation: The clipboard is not limited to simple cut, copy, and paste operations. It also enables more advanced data manipulation, such as transposing rows and columns or copying formulas and their relative references.

6.    Cross-Application Compatibility: You can use the clipboard to transfer data between Excel and other applications, such as Word or PowerPoint, making it easier to create reports and presentations.

7.    Data Validation: The clipboard can help you maintain data accuracy by allowing you to copy data from a trusted source and paste it into your workbook, reducing the risk of manual data entry errors.

8.    Large Data Handling: For workbooks with large amounts of data, the clipboard remains a useful tool for moving and copying data efficiently without causing performance issues.

9.    Multi-Selection: Excel allows you to select multiple non-contiguous cells or ranges, copy them to the clipboard, and then paste them together into a new location. This is helpful when you need to combine data from different parts of a worksheet.

10. Ease of Data Sharing: If you need to share specific data with others, you can copy it to the clipboard and then paste it into an email, document, or presentation, simplifying the sharing process.

In summary, the clipboard in Excel is a versatile and powerful tool that enhances productivity, data accuracy, and the overall efficiency of working with spreadsheets. It is especially beneficial when dealing with large datasets or when transferring data between Excel and other applications.

Brief About Clipboard

Step-1:

1. Open the Office Clipboard task pane To open the Clipboard task pane, click Home, and then click the Clipboard dialog box launcher (highlighted in pink in the screenshot below):

Step-2: 

1.  Double-click the image or text you want to paste.

Note: In Outlook, to open the Clipboard task pane: Open a message, click the Message tab, and then click the Clipboard dialog box launcher (highlighted in pink in the screenshot above) in the Clipboard group.

Copy and paste multiple items using the Office Clipboard

1. Open the file that you want to copy items from.
2. Select the first item that you want to copy, and press CTRL+C.
3. Continue copying items from the same or other files until you have collected all of the items that you want. The Office Clipboard can hold up to 24 items. If you copy a twenty-fifth item, the first item on the Office Clipboard is deleted.

 

1.  To paste items one at a time, in the Clipboard task pane, double-click each item that you want to paste.
2.  To paste all the items that you copied, in the Clipboard task pane, click Paste All.

Delete items from the Office Clipboard

• You can delete items from the Office Clipboard individually or all at the same time.
• In the Clipboard task pane, do one of the following:
• To clear one item, click the arrow next to the item that you want to delete, and then click Delete.
• To clear all items, click Clear All.

Control how the Office clipboard is displayed

• To control how the Office Clipboard is displayed, click Options at the bottom of the task pane.

Option	Description
Show Office Clipboard Automatically	Automatically displays the Office Clipboard when copying items.
Show Office Clipboard When CTRL+C Pressed Twice	Automatically displays the Office Clipboard when you press CTRL+C twice.
Collect Without Showing Office Clipboard	Automatically copies items to the Office Clipboard without displaying the Clipboard task pane.
Show Office Clipboard Icon on Taskbar	Displays the Office Clipboard icon in the status area of the system taskbar when the Office Clipboard is active. This option is turned on by default.
Show Status Near Taskbar When Copying	Displays the collected item message when copying items to the Office Clipboard. This option is turned on by default.

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